Employment Opportunities

Staff Positions

Job Announcement: 

Venue Rental & Outreach Coordinator 

 Overview 

The Ward Foundation, Inc., seeks a successful and enthusiastic Venue Rental Coordinator to manage event rentals at the Ward Museum of Wildfowl Art, Salisbury University (75%), and to assist with marketing and outreach (25%). Responsibilities include providing outstanding customer service and managing all venue-related details (e.g., contracts, setup) for memorable private events such as weddings and business meetings. Note that this position is not responsible for creating Ward Museum events (i.e., museum programming), though the Venue Rental Coordinator may assist the Events Director with venue-related logistics for programmatic events. The position’s schedule may vary, and will at times include evenings and weekends. 

 Primary Responsibilities 

  • Booking and overseeing Ward Museum venue rentals—including client tours, writing contracts, and managing all event-related details with clients or their representatives (e.g., caterers) 
  • Working with Ward Museum facilities staff to organize event logistics (e.g., table set-up, COVID-19-related cleaning protocol), and specify any additional staff requirements and coordinate their activities 
  • Working with the marketing and communications team to promote Ward Museum venue rentals and increase rental revenue 
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day—including but not limited to computer, sound, and other IT issues 
  • Conduct event evaluations and periodically report on outcomes 
  • Research market trends, identify event opportunities, and generate interest in Ward Museum venue rentals 

Secondary Responsibilities 

  • Assist the Marketing & Communications Coordinator with marketing and outreach efforts for the Ward Museum—including writing social media posts, designing both digital and paper collateral, and assisting with distribution of the same 
  • Periodically represent the Ward Museum at public events and outreach opportunities 
  • Cross-train in Treetops Gifts, to be able to cover occasional associate shifts 

Requirements 

  • Bachelor’s degree in event management, hospitality, or related field, OR equivalent professional experience 
  • Minimum two years’ experience working as an events planner or booking coordinator 
  • Portfolio of previously managed events (e.g., weddings, meetings, parties, corporate events) 
  • Excellent time management and communication skills 
  • Sales skills and ability to build productive business relationships 
  • Ability to manage multiple projects independently 
  • MS Office proficiency, and ability to troubleshoot relevant IT issues with training (e.g., sound system malfunction) 
  • Familiarity with Adobe Photoshop and Canva preferred 
  • Must be willing to work on a flexible and changing schedule, including evenings and weekends 
  • Must possess a valid driver’s license 

 Reporting
The Venue Rental Coordinator reports to the Deputy Director, with additional supervision by the Marketing & Communications Coordinator. The Venue Rental Coordinator will also work closely with the Facilities Director and Gift Shop Manager, and will be a member of the Ward Foundation’s Development & Outreach Committee. The successful candidate may oversee interns from Salisbury University from time to time.  

Compensation: 

Salary commensurate with experience. Employer sponsored benefits available, including but not limited to health and life insurance, and retirement savings. 

 How to Apply: 

Please send your resume with cover letter to wardadmin@salisbury.edu with the subject line “Venue Rental Coordinator: [your last name]” 

Application review will begin May 24, 2021. Position open until filled. 

About the Ward Museum of Wildfowl Art, Salisbury University: 

The Ward Museum creates spaces and opportunities for learning about artistic traditions, community heritage, and connections to the natural environment. To learn more about the Ward Museum’s history and programming please visit us online at www.wardmuseum.org or @WardMuseum on social media.  

About the Ward Foundation, Inc.: 

The Ward Foundation, Inc. is the nonprofit organization that runs the Ward Museum of Wildfowl Art, Salisbury University. The Ward Foundation is committed to creating an inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, disAbility, age, or veteran status. 

 

To learn more about the Ward Museum please look through our site and visit us on social media @WardMuseum. The Ward Museum/Ward Foundation, Inc. is an Equal Opportunity Employer.


Internships

These are unpaid internships. The Ward Museum will assist the intern in receiving course credit, where available. Course credit ranges from 1-3 credits; work period is January – May; May-July; August-December. Positions are open until filled; if interested submit your resume and cover letter to the contact provided ASAP.

Special Assistant to the Museum Director

Supervisor: Executive Director, Ward Museum- wardadmin@salisbury.edu
The Ward Museum of Wildfowl Art seeks a smart, highly-motivated intern to assist the Director’s Office supporting daily operations of not-for-profit arts organization. Excellent opportunity to gain practical experience and to learn about not-for-profit business practices and program planning in an organization that receives funding from a variety of sources: private donors, corporations, foundations and government (local/state/federal).

Duties: Support special projects of the Museum Director, including program and event support, fundraising efforts and administrative tasks. Work assignments will vary from week to week, based on specific needs of the Director’s Office.

Qualifications: 3rd or 4th year students who and have an interest in the arts, cultural issues and the not-for-profit field. Intern must be motivated to work quickly and independently and possess strong writing, communication and technical skills.

  • Strong organizational skills and attention to detail.
  • Excellent written and oral communication skills.
  • Proficiency with a range of computer programs, including Microsoft Office suite (Excel, Word, etc)
  • Graphic design, event planning, or community engagement experience preferred.

Membership Intern

Supervisor: Membership and Gift Coordinator, Ward Museum- wardmembership@salisbury.edu
The Ward Museum of Wildfowl Art seeks a smart, highly-motivated intern to assist the Membership Office supporting its membership program. Work assignments will vary from week to week, based on specific needs of the Membership Office.

Duties: performance of membership data entry work for renewals, recruitment, and retention of members.
Support mailings and solicitation programs related to membership recruitment and giving campaigns.
Support development of membership incentives and membership activities (including raffles, drawings) as needed.

Qualifications: 2nd, 3rd or 4th year student who has an interest in the not-for-profit field. Intern must be motivated to work quickly and independently and possess strong writing, commination and technical skills.

  • Strong organizational skills and attention to detail.
  • Proficiency with a range of computer programs, including Microsoft Office suite (Excel, Word, etc)

Photography Intern

Supervisor:  Education Director, Ward Museum- wardeducation@salisbury.edu
The Ward Museum of Wildfowl Art seeks a smart, highly-motivated photography intern to assist the museum in capturing its public programs and activities. Work assignments will vary from week to week, based on the public calendar of the museum.

Duties: Using the museum’s public calendar as a guiding tool, the intern will photograph the museum’s public events and programs in Fall 2015. Photographs will be used for marketing and publicity purposes. Student will organize, index and edit photographs for future use, including posts to social media and the museum website www.wardmusuem.org

Qualifications: 2nd, 3rd or 4th year student with proven skills in event or art photography. Student will need to show a small portfolio of work as part of selection process.

  • Strong photography skills and digital design/editing ability
  • Strong organizational skills and flexible schedule

Marketing Intern

Supervisor:  Deputy Director, Ward Museum- wardadmin@salisbury.edu
The Ward Museum of Wildfowl Art seeks a smart, highly-motivated intern to assist the Marketing Office supporting its outreach program. Work assignments will vary from week to week, based on specific needs of the Marketing Office.

Duties: Support prepping marketing materials, requesting donation for events raffles, sell advertising for journal, website content management, social media updates, creating ad copy. Work assignments will vary, based on marketing needs of the museum.

Qualifications: 2nd, 3rd or 4th year student who has an interest in the not-for-profit field. Intern must be motivated to work quickly and independently and possess strong writing, commination and technical skills.

  • Strong organizational skills and attention to detail.
  • Excellent written and oral communication skills.
  • Proficiency with a range of computer programs, including Microsoft Office suite (Excel, Word, etc)
  • Graphic design, event planning, or community engagement experience preferred.

SU C-MAT Practicum students are given first priority for placement.

Events Intern


Supervisor: Events Director, Ward Museum- wardevents@salisbury.edu
The Ward Museum of Wildfowl Art seeks a smart, highly-motivated intern to assist the Events Department supporting its program. Work assignments will vary from week to week, based on specific needs of the Event Department.

Duties: Support prepping events team materials, Worlds Championship Competition (Spring intern), preparations for Chesapeake Wildfowl Expo(fall intern), updating outreach calendars, social media updates. Work assignments will vary, based on event needs of the museum.

Qualifications: 2nd, 3rd or 4th year student who has an interest in the not-for-profit field. Intern must be motivated to work quickly and independently and possess strong writing, commination and technical skills.

  • Strong organizational skills and attention to detail.
  • Excellent written and oral communication skills.
  • Proficiency with a range of computer programs, including Microsoft Office suite (Excel, Word, etc)
  • Graphic design, event planning, or community engagement experience preferred.

SU C-MAT Practicum students are given first priority for placement.

Museum Studies Intern

Supervisor: Curator and Folklorist, Ward Museum- wardexhibits@salisbury.edu

Applied anthropology, sometime referred to as the fifth branch of anthropology, takes anthropology outside of academia and into the professional world. What does applied anthropology look like in a museum setting? It can take many forms, including the curation of and research on material culture and archival documents. This internship will draw on anthropological approaches to tourism, heritage conservation, art, and the environment as the student intern immerses his- or herself in a museum setting, assisting in day-to-day activities of the Ward Museum of Wildfowl Art’s Curator and Folklorist. Hands-on experience may be provided in the areas of archival organization, material culture documentation, folklore research and organization, grant writing, non-profit management, and other areas dictated by student interests and museum needs.

Qualifications:
Second, 3rd, or 4th year students with an interest in material culture, heritage conservation, history, and/or anthropology. The intern must be highly-motivated and able to work independently. The intern must also possess strong academic writing and time management skills, excellent written and oral communication skills, proficiency in Microsoft Office, and be highly organized and show attention to detail.

Education Intern

Supervisor: Education Director, Ward Museum- wardeducation@salisbury.edu
The Ward Museum of Wildfowl Art seeks a smart, highly-motivated intern to assist the Education Department supporting daily operations of not-for-profit arts organization.

Duties:
Support the Ward Museum Green Schools Program, including program and event support, fundraising efforts and administrative tasks relating to the Green Schools Program.

Qualifications:
3rd or 4th year students who and have an interest in environmental science and the Green Schools Program. Intern must be motivated to work quickly and independently and possess strong writing, communication and technical skills.

  • Strong organizational skills and attention to detail.
  • Excellent written and oral communication skills.
  • Proficiency with a range of computer programs, including the Microsoft Office suite (Excel, Word, etc)
  • Graphic design, event planning, or community engagement experience preferred.

Accounting Intern

Supervisor:  Controller, Ward Museum- wardaccounting@salisbury.edu
The Ward Museum of Wildfowl Art seeks a smart, highly-motivated intern to assist the Accounting Office supporting daily operations of not-for-profit organization. Excellent opportunity to gain practical experience and to learn about not-for-profit business practices in an organization that receives funding from a variety of sources: private donors, corporations, foundations and government (local/state/federal).

Duties:
Provide assistance with Accounts payable; Accounts receivable; Credit card reconciliations; Data entry into QuickBooks accounting software; Report generation; Bank Reconciliations; Cash receipts and disbursements Journals; Document filing; Grant report preparation; Tax, labor and insurance report preparation; Month End Journal Entries; Preparation of schedules in support of general ledger accounts, such as prepaid insurance, and deferred revenue.

* These are activities occurring during the intern’s work period at the Ward Museum. Work assignments will vary from week to week, based on specific needs of the Accounting Office.

Qualifications:

Candidates should be majoring in accounting and have an interest in the arts and cultural community and the not-for-profit field. Intern must be motivated to work quickly and independently and possess strong writing skills.

  • Strong organizational skills and attention to detail.
  • Excellent written and oral communication skills.
  • Proficiency with a range of computer programs, including the Microsoft Office suite (Excel, Word, etc).
  • Knowledge of QuickBooks preferred.
  • Experience with database management preferred.

Employment Application